Event Manager

Location: 
Based at home
Salary: 
Based on experience
Level: 
Experienced
Type: 
12 month Maternity Cover
Posted: 
23 Nov 2021

Established in 2006, Broadsword is a growing event communications agency. Our clients are large, well-known companies and with a portfolio of in person, hybrid and virtual global event experiences, video production and content creation, we are a fantastic company for an experienced, enthusiastic and high achieving Event Manager to develop their career and join our close knit team. 

Overview

As an Event Manager at Broadsword, you will take the lead on a selection of multi-faceted events from concept to completion, through a range of digital and physical event platforms. You’ll be responsible for the successful delivery of your allocated events to meet the objectives of our clients, monitoring project milestones and budgets and coordinating project teams and external contractors, ensuring successful delivery is maintained to the satisfaction of the client.

You will be based at home with travel to client offices and on-site as required. 

Responsibilities

  • Building and maintaining strong, long-lasting customer relationships
  • Liaising with clients to find out their exact event requirements
  • Ensuring the timely and successful delivery of our solutions according to customer needs and objectives
  • Working closely with the client on the event content, plan, structure and message
  • Attending site visits in an advisory role to discuss and develop logistical solutions for the client brief
  • Timeline management
  • Researching venues, suppliers and contractors, booking, managing and coordinating solutions via 3rd parties
  • Budget management – understanding priorities around the financial success of a project and demonstrating the ability to develop an overall budget, negotiate contracts, analyse financial data and make commercial decisions to protect profitability
  • Overseeing the entire pre-event process and ensuring the brief and proposal is delivered, project objectives and customer expectations are met 
  • Primary point of contact for the client, answering questions and resolving issues that arise over the course of the event
  • Managing the assessment of health and safety requirements and creation of risk assessments and method statements 
  • On site coordination, including venue liaison and overseeing 3rd parties to ensure that the event goes smoothly and quickly and respond to client issues
  • Post event completion of costs, invoicing and all related paperwork
  • Know and implement Broadsword best practices and serve as a champion for the Broadsword Way’
  • Establish and utilise strong working relationships with others, be adaptive in style of communication to yield the best outcome
  • Ensure the project team is correctly resourced, managing freelance staff as required

Key Skills

  • Organisational skills and attention to detail
  • Communication and interpersonal skills
  • Negotiation skills when looking for the best price from venues, suppliers and contractors
  • Time-management skills and the ability to work under pressure to ensure the efficient running of an event
  • Project management experience
  • Problem-solving skills and diplomacy
  • The ability to manage budgets
  • A flexible, target-driven, proactive approach
  • Administrative and IT skills
  • Self-motivation and enthusiasm

If you have the background and skills outlined, and would relish working in a great team, please email recruitment@wearebroadsword.com with your latest CV, plus a cover letter explaining why you would like to be considered for the role.