Environmental Sustainability Policy


Purpose

Our Environmental Sustainability Policy outlines our commitment to reducing Greenhouse Gas emissions (hereafter referred to as GHGs, emissions or CO2e) and reducing our waste footprint, both within our organisation, and when delivering events. 

This policy will be shared with all our stakeholders, including clients, suppliers and staff. This will enable them to work with us in achieving our ambitions in this important area.

We recognise that the environmental impacts from our operations and events mostly derive from emissions from fuel usage and waste from single-use items. This policy will increase environmental awareness across our organisation and embed carbon reduction and zero-waste practices in our everyday business.

Statement of Intent 

Net-zero Goals

As a responsible business we want to create a future fit for everyone. We support a 1.5°C future and are aligning our climate mitigation targets to reach Net Zero Global emissions by 2050 at the latest across our company operations.

Most of our event activities are Scope 3, indirect emissions such as purchased goods and services, business travel and transportation, as they are contracted services. Therefore, we commit to measuring emissions from event activities across energy, travel and transport, catering and production.

We aim to reduce event emissions from activities we deliver and contract, in line with a 1.5°C pathway.

We will mitigate both our operational emissions and event delivery emissions by offsetting these with an accredited carbon offsetting partner.

The Circular Economy

We are committed to becoming a Circular Economy business. This means we will reduce waste across all company owned operations with a view to diverting 90% away from landfill and incineration. We are also committed to running Circular Events” across all event deliveries. This means we will divert 90% of waste from landfill and incineration. 

Monitoring and Reporting

We commit to monitor, review and report on our progress on an annual basis to use this information to inform our approach to reducing emissions and waste across our operational and event activities. 

Our commitments

We understand the importance of responsible environmental operations and event planning and as such we will reduce greenhouse gas emissions and waste across both our operational activities and our event deliveries. In order to achieve this, we are committed to:

  • Pledging to the UNFCCC Race to Zero
  • Halving our greenhouse gas emissions by 2030 across all company owned operations. To do this we will:
  • Set our baseline year as 2021 and set a year-on-year reduction target of 10%
  • Achieve Net Zero emissions well before 2050 and as soon as possible
  • Disclose our progress on a yearly basis
  • Integrate positive climate activity in business strategy
  • Measure greenhouse gas emissions for all event deliveries from January 2023 and carbon balancing these emissions.
  • Reduce carbon emissions across our event deliveries as far as possible, incorporating company growth to respectively adjust targets.
  • Achieve Net Zero events well before 2050 and as soon as possible. 
  • Reduce waste across all event deliveries with a view to operating Circular Events by 2035. 


Achieving our aims 

We will work to deliver our commitments by:

  • Requesting that our suppliers commit to reducing their emissions and requesting evidence of this in our procurement / tender process. 
  • Suppliers will be reviewed on both cost and environmental performance when making appointments.
  • Switching our energy tariff to a 100% renewable energy provider [where business managed]. 
  • Optimising the use of building space in all operations and enabling employees to work from home, to reduce emission costs.
  • Reducing non-renewable electricity and gas consumption by at least 5% year on year using 2021 as our baseline year until we have halved our emissions. 
  • Supporting our employees to switch to renewable energy in their homes.
  • Implementing a low emission policy requirement for owned and leased company cars and vans and ensure that before 2030 all our owned or leased cars and vans will be ultra-low emission vehicles.
  • Actively promoting lower impact travel options for staff travel.
  • Measuring our annual emissions from staff travel for meetings and events, and for company transport. Staff will be asked to keep a record of their travel to and from meetings and events to facilitate measurement.
  • Setting limits and / or restrictions on flights for business travel to ensure reductions are in line with our 1.5 °C commitment. 
  • Implementing a travel pre-assessment for all flights to review necessity before approving travel spend. 
  • Offsetting our measured emissions via our chosen accredited scheme: C Free
  • Implementing a work from home policy to reduce the need for staff to commute.
  • Offering at least one plant-based option for internal and external meetings and parties. Purchase histories and menus will be audited on an annual basis to review our progress.
  • Monitoring the volume of food waste produced in our offices and aiming to reduce this by providing education to our staff and teams on reducing food waste
  • Ensuring that waste is segregated within all our buildings with contractors to manage the disposal of this.

Event Deliveries (from January 2023)

  • From the beginning of each project we will work to reduce emissions associated with services we are contracted to deliver. 
  • We will measure the emissions associated with every event from:
    - all staff travel and event transport
    - energy used on-site
    - and encouraging / supporting our clients to collect audience travel data,
  • A post-event report with emission reduction suggestions for future events will be produced.
  • We will include offsetting in every event budget. Clients may opt-out.
  • We will measure electricity, gas and other fuel usage across every event we deliver. 
  • A Sustainable Energy Event Plan for every event to detail our mitigation methods across energy, gas and other fuel usage will be provided.
  • We will request evidence of energy reductions and / or efficiencies as well as evidence of commitments to reducing emissions as part of our venue procurement processes.
  • We will request evidence of energy reductions and / or efficiencies as well as evidence of commitments to reducing emissions as part of our supplier tender process. Suppliers will be reviewed on both cost and environmental performance when making appointments. 
  • We shall ensure all event associated Travel and Transport emissions resulting from staff travel and from services we have contracted are reduced as far as possible. This process will start from the beginning of each project. 
  • A Sustainable Travel and Transport Event Plan to detail our mitigation methods across this remit will be prepared. We will write these for all domestic events over 50 people or for events that traditionally require air travel, regardless of number of delegates. 
  • We will measure emissions from:
    - staff pre-production travel (i.e. site visits).
    - staff and crew travel to and from site.
    - transport emissions from company owned vehicles relating to this event.
  • These emissions will be offset via our chosen accredited scheme: C Free.
  • We will use suppliers that can evidence ultra-low emissions vehicle fleets or can evidence commitment to moving towards an ultra-low emissions vehicle fleet.
  • A Sustainable Catering Event Plan will be prepared for every event to detail our mitigation methods across this remit. 
  • 50% plant-based menus will be suggested as standard.
  • We won’t pitch menus with beef or lamb. Where clients request beef or lamb in menus, we will always propose a red-meat free menus and explain the rationale.
  • We will work to ensure that where meat and dairy products are served, the produce is locally and ethically reared and free range organic / pasture fed*.
  • We will work collaboratively with relevant contracted parties in the menu design and concept stage before proposals are shared with the end client for review.
  • We will set targets on each event to reduce the number of miles travelled by produce to ensure food is locally produced and requesting menus do not feature out of season produce. 
  • We will measure onsite food surplus and waste associated with the catering choices. We will use this information to inform future decision-making processes regarding menu design. 
  • A Sustainable Production Event Plan will be prepared for every event to detail our mitigation methods across this remit. 
  • We aim to hire as many assets as possible, such as furniture and decor, even when purchase may be cheaper, unless these items have a designated post-event life. 
  • Where hiring is not feasible, we will design assets with the and the Circular Economy in mind to reduce potential waste generation.
  • Where hiring is not feasible, we will design items to be easily disassembled and separated for component recovery.
  • Where hiring is not feasible, we will design items with the objectives of reducing the volume of waste created in the production stage.
  • Where possible we will reduce the quantity of raw materials used.
  • We will prioritise the use of materials confirmed as easily recycled with our waste contractor or venue where assets will not have a life post-event. 
  • Sustainably sourced materials will be chosen whenever possible e.g. renewable or recycled sources. 
  • We will increase our roster of suppliers who offer a take-back recycling scheme.
  • We will donate assets after the event to charities or community groups in the local area for reuse, only are ensuring it is of good quality and is of use to these groups. 
  • We will only use biodegradable or compostable materials when it has been confirmed there is a waste collection stream available for them and that they are being correctly managed. Where we cannot confirm this management, we will opt for traditional materials that we can ensure will be recycled. 
  • We will ensure a segregated waste stream onsite which includes bins for coffee cups and food waste for all events for which we are responsible for catering. 

Monitoring

We will monitor our performance against our objectives on an annual basis and report on progress.

Progress and Improvements

We are committed to analysing where targets have not been met to enable us to overcome these barriers more effectively in the future.

Where targets have been met we will celebrate this success and set higher targets for the following year, stretching our ambitions to deliver overall Net Zero.

Policy review

We will review this policy on an annual basis and update targets and information as appropriate. 

Accountability Culture

Achieving our objectives involves engaging our teams to support our organisational ambitions, and planning from the start of projects is required for all event deliveries. Successful implementation of this Policy requires every member of our team to play their part.

We will continue to promote a shared accountability culture within our organisation, ensuring all team members work together to incorporate these sustainability goals into their day-to-day work routines and planning. This will be achieved through training for staff, embedding these objectives into our internal operational processes and engaging staff in the development of future objectives.